Noticeboard

MINUTES - NOVEMBER 2025

Synopsis of Meeting Held by THMH Committee on 11/11/25

• Finance
  Both accounts looking healthy with no major changes.


• Bookings
  Bookings are going well and there is limited room for new bookings.
  Updating the Hire conditions, and hirers have been asked to empty all bins including toilets and changing rooms. This has been received ok.
  Suggestions of a Checklist to assist hirers in what is required before leaving hall.


• House & Building Matters
  Fridge is commercial and expensive to run; it needs to be replaced with a smaller, more efficient fridge. It will be kept but turned off and only used for large functions.
  Dishwasher is no longer fit for purpose and not well utilised. It was agreed to remove it from the kitchen and not replace it.


• Recreation Ground Matters
  The overflow car park has not been locked recently . This could be added to the checklist. Issue with gate difficult to close may be part of problem
  The new hedge, arrange to replace those that had not survived
  Create a fence for the perimeter of the overflow carpark from stakes in the container. There is a need to make the area good.
  Slabs outside the hall need improvement, a working party would help improve the area with weeding and tidying. Need to look and carry out a complete overhaul of paving.
  Goodfellows have asked to come in next week to carry out cutting back of branches over Summer lane and into adjacent gardens.
  The container in the compound needs to be cleared and see what can be used/kept .


• Events
  We are running an event on the 22nd November - Coffee Morning and Playground Drop in


• AOB
  Christmas tree arriving next week and will be decorated before coffee morning

Next Meetings
7.30pm - Monday 12th January 2026

NOTICES - NOVEMVER 2025

Coffee Morning and Playground Information drop in

on Saturday 22nd November 10am to 1pm

at Tyler Hill Memorial Hall.

Stalls selling local produce and crafts and raffle.

All families and friends welcome

MINUTES - SEPTEMBER 2025

Synopsis of Meeting Held by THMH Committee on Thursday 30/09/25

• Finance
  Nothing significant to note and generally breaking even which is really positive.  We had to pay for the heating that had been upgraded from the reserve account.


• Bookings
  Really positive on bookings. Having to turn people away. The free slot on a Thursday is currently being kept free for maintenance.


• House & Building Matters
  There is broken glass in the door and it is not clear how it has happened.
  Changing room doors have been unlocked on a number of occasions despite being locked by football. Unclear how this is happening.


• Recreation Ground Matters
  Some Hedges have not lasted and need to be replaced.
  Signs have been added regarding dog mess.
  Slabs outside the hall need improvement, a working party would help improve the area with weeding and tidying. Need to look at complete overhaul.
  The area also needs to be improved by the overflow carpark – overgrown shrubs and permanent fence around etc.
  The container in the compound needs to be cleared and see what can be used/kept .


• Play equipment update
  Suppliers have produced some proposed designs. Engagement with residents to be planned to support decisions on design and a supplier to be selected . Football offered support.


• Events
  The Committee is interested in organising some events. The group to consider what might be practical and discuss at next meeting
  Save the Blean may be happy to support.
  Dates to be considered
  • 25 th July or Saturdays in August
  • April 11 th and 18 th
  • 30 th May
  Sundays are also an option with prior notice.


• AOB
  Issue with cars not driving respectfully. Football is taking proactive communication with football club members.

Next Meetings
11th November 2025

NOTICES - AUGUST 2025

Dear Residents,

We have been made aware that there is a woman sleeping rough in the woods beyond the playing field. She has been described as 40.ish and wearing a purple coat. The police have been made aware as she has been causing criminal damage to property.

If anyone sees her please can they let others know so she can get any help that she needs.

Please quote POLICE CRIME REF NO: CAD12-0560.

MINUTES - AUGUST 2025

Synopsis of Meeting Held by THMH Committee on Thursday 12/08/25

Additional meeting held to discuss pressing matters. Minutes and actions from the previous meeting deferred till the next Full Meeting.

• Ground Works Grant
  Dan Lee – Chairman of football pitch presented slides regarding the Grant Pitch Maintenance Fund
  • 10 year maintenance plan which involved a tapered funding model.
  • The funding will likely cover four pitches approx@ £9.6K per year.
  • The football club have recently increased the fees by approx. £5 a month and benchmarking indicated that fees are on the upper side so cannot be increased again. However this will provide an income stream towards the costs of approx £5.5K per year.
  • The anticipated contribution from the THMH committee is £1,000 per year once the full costs need to be met.
  • There is an option to reduce the hourly hire rate (if the committee prefers)
  • Unlikely to receive grants to support ongoing funding of the works.
  • Cricket will find it hard to generate income as they are very small and fees cannot really be increased. (15 – 25 players). However they are happy to support any fundraisers.
  • Agreement for Dan to proceed with the soil samples which will determine the costs and details of the works needed
  • Principles of the funding to be worked up outside of the meeting once the fuller picture is known.
  • Suggestion to run some fundraising activity when football is on, such as teas and cake sales. Football is already doing fundraisers.

DECISION: Committee in agreement for Dan to request samples. This does not commit us, going forward, but will hopefully give a clearer idea on the costs involved and discuss at the next meeting.

• Playground Equipment Bid
  • Agreement on the items detailed; 20M Zip wire, removal of Cow, Floor level trampoline, bucket swing, picnic benches and additional wooden activity framing.
  • Vicky to proceed and obtain 3 quotes.
  • The committee was notified of the delay to timescales and further details will follow at the next meeting.


• Events
  • Need to plan events for the year and agree dates and events for the year.
  • Discussions on events includes pop up pub, seasonal events
  • Events needs to be supported and more volunteers are needed
  • To be added to the next agenda and for dates to be discussed.

Next Meetings
30 September 2025

MINUTES - JULY 2025

Synopsis of Meeting Held by THMH Committee on Thursday 03/07/25

• Finance
  Nothing significant to note and generally breaking even which is really positive.


• Bookings
  Bookings look really positive, with 2 new hirers, Pilates for 1 hour on Mondays, and YH dance company for 3 days during the term time. They are here 4 – 6.30 pm on Thursdays and 4 – 7 on a Friday evening and Saturday afternoon 3 – 5pm. This will limit availability for parties, however all recognised there were many benefits of a regular hirer.
  Little Music Stars – waiting to come back around hall use.


• House & Building Matters
  Jenny shared some details of minor repairs that may be needed. Peter will look into these and action as needed. This includes
  • Agreement to purchase a door stop
  • New light bulb womens toilets
  • Foam strip needs replacing to exit doors
  • Oven in the kitchen needs a clean
  • Kitchen soap is needed for the hand washing sink ( legal requirement)
  • A Skirting board in the hall needs glueing.
  • Plastic trim to patio door loose
  • Agreement that oven and carpets should be cleaned annually
  Fire extinguishers were looked at by Guardian. Need to replace two water ones. Nikki will go back to the company and action this.


• Recreation Ground Matters
  Work is still needed to improve the trees and hedges along Summer Lane. Goodfellows did cut back trees previously, review if further works are needed by Goodfellows.


• AOB
  £406 has now been received from gardeners towards the play park upgrade
  Concerns were raised concerning the speed limit on Summer Lane, although this is not a THMM committee matter.

Next Meetings
August 2025

NOTICES - JUNE 2025

Dear Resident,

We would like to inform you that the Nepalese community will be returning to use the hall and playing field on Saturday 14th June.

We have requested that they keep their music and noise lower than previous years and are mindful of local residents.

They have indicated that all local villagers are welcome to go over to meet and join them.

If you have any issues please inform a committee member.

MINUTES - MAY 2025

Synopsis of Meeting Held by THMH Committee on Thursday 19/05/25

• Finance
  No major expenditure and routine income. Small increase in funds compared to last meeting.


• Bookings
  Really steady on bookings and in a good place. A new hirer on life drawings has had a positive session and hopes to book the space longer term.
  Sadly Gardeners are no longer running which has resulted in some availability.
  Nikki announced she will be stepping down from her role as booking secretary at the end of July. The committee noted her hard work and thanked her for all she has done.


• House & Building Matters
  A quote has been received for a new heating unit which will be less noisy and more efficient. In addition fans can be added to the ceiling which help keep heat in during winter and keep the hall cool in the summer. The committee were in agreement with this price and happy for the works to go ahead.
  It was suggested that holes in the air bricks could also be sealed and Peter agreed to look into this.


• Recreation Ground Matters
  Play Equipment - Following the public survey a presentation was shared at the meeting on the park proposal and findings. The committee was in support of going ahead. Revised dates and items were noted.
  Key consideraations
  • It was agreed that more resident engagement would take place when revised quotes and designs were available.
  • It was suggested that CCTV should include the park area and signs added to notify users.
  • Our insurance company should be contacted in case upgrades have implications on costs.
  Field machinery - A smaller trailer has been agreed to be purchased that can be pulled by our mower. The existing trailer to be sold if possible to cover cost. The roller that was previously located on the field has been passed to Mr Todd, who will store it for us. If needed we can have it back but this is unlikely.


• AOB
  Overflow car park - It was noted that there was a big hole at the entrance to the overflow car park and the gate is too heavy to lift. It was asked if this could be looked into.
  Events - It was noted that fireworks night would not take place this year, next year to be considered in due course
  A Sounds in the Grounds Event was suggested and the committee was in full support. VT day in August could be an option

CONSULTATION - 2025

Have your say – local recreation improvement project in Tyler Hill

1. Overview

The Village Hall committee is looking to apply for funding to improve the play equipment that sits on the village recreation ground. We would like your views on the proposed play equipment by completing the corresponding questionnaire. This is open to villagers, anyone living in surrounding area, or anyone that uses the hall or park.

The play equipment provides a vital resource for local residents as well as users of the village hall. The village hall and committee is a non-profit organisation run by volunteers (Trustees) who aims to ensure the hall is economically viable and delivers benefits to the local village community through guardianship of the hall and the surrounding recreation field.

2. Improvement project

The current play area has not been updated since 2015, and although it is in good working order would benefit from some upgrades to improve the safety and working of current equipment. The layout of the area could also be improved and more apparatus added to benefit the local community. The key changes we are looking to implement are:

• Removal of the Spring Cow
• New bucket style swing - see example bucket swing
• Modest size zip wire - see example zip wire
• Trampoline - see example trampoline
• Musical activity equipment - see example music equipment
• Additional hedgerow to increase privacy for local residents
• Bird boxes or similar to attract and maintain local wildlife
• We are also open to other ideas of suggestions from residents

3. Funding source

Veolia operates a community grant scheme for which we are eligible to apply and further details can be found at Veolia Trust. The village hall committee would also be required to match fund the application by 5% or we would be open to receiving other offers of financial support by way of match funding.

The village hall committee holds a reserves funding which has been made possible through fundraising activity, donations and any remaining profit from running the hall. If you are interested in supporting ongoing fundraising activities please contact tylerhillmemorialhall@gmail.com.

If we are not successful we may explore other funding opportunities.

5. Timescales and next steps

We are hoping to meet the below timescales:

• Engagement with local residents - March/ April 2025
• Finalisation of application and final design – May 2025
• Submission of funding bid – June 2025
• Bid submission reviewed and notification of the outcome – September 2025
• Works must be completed within 12months of receiving funding

6. Other information

We have engaged with a small number of local residents with children/ grandchildren and researched local parks to inform design work. But hearing the views of wider residents is essential to us.

We would work very closely with the appointed supplier to ensure the works are completed promptly and to a high standard. We will ensure local residents that onlook the park are kept informed of installation details if successful.

All suppliers will meet the necessarily legal requirements.

7. Your response

There are a few ways you can have your say on the proposals

• Complete the online survey (It only take a few minutes to complete).
• Contact a committee member (who can help you feedback your views verbally or via a written application)
• If you do not have online access you can let us know your thoughts on the questions set out and post them in our post box located outside of the Village Hall

8. Frequently asked questions

1. Why are we applying for funding and updating equipment
   The committee feel we need to provide up to date equipment for the younger generation of our village and surrounding areas, rather than travel further afield to meet their recreation needs. This support people build local connections and foster a healthy community.


2. How much are you applying for?
   We are looking to apply for in the region of £30 – 50K and the Tyler Hall Committee will match fund by 5%.


3. When will the works plans to start and end?
   Works must start within 6 month of receiving funding and will be completed within 12 months.


4. Will their be any disruption to local users while the equipment is upgraded?
   Disruption to kept to a minimum and noticed will be placed on the website and notice board to keep people informed. The period of installation will be dependent on the supplier and residents will be informed.


5. Is planning permission required?
   No - requirement for planning permission unless any equipment exceeds 2m height


6. Who oversees the equipment?
   The equipment is managed by the Village Hall Committee and its Trustees.

MINUTES - MARCH 2025

Synopsis of Meeting Held by THMH Committee on Thursday 03/03/25

• Finance
  Bank accounts are still looking healthy despite some recent heavy bills.


• Bookings
  Bookings are still healthy for 2025.
  Need to book Hall committee events for this year to ensure dates are available.


• House & Building Matters
  Meeting Room improvements of Kitchenette and additional electrical points to be chased.
  Awaiting quotation for the supply and installation of a new heater to main hall.
  Parish council post box location has been resolved.


• Recreation Ground Matters
  New / replacement play equipment being looked into. Resident input on design options will be important to inform funding bids. Report and questionnaire to be put on website.
  Wickstead Report on existing play equipment - Work still needs to be carried out.
  Goodfellows have carried out work to reduce trees around the field and hall.
  Hedging has been ordered to be planted between play equipment and Summer lane.


• AOB
  Committee still looking into feasibility of electric charging point in hall car park as part Green Initiative.

Next Meetings
Wednesday 15/04/25 - This will be an AGM

MINUTES - JANUARY 2025

Synopsis of Meeting Held by THMH Committee on Thursday 09/01/25

• Finance
  Bank accounts are healthy and holding at a constant level.


• Bookings
  Bookings are also healthy for 2025.
  Need to book Hall committee events for this year to ensure dates are available.


• House & Building Matters
  Meeting Room improvements of Kitchenette and additional electrical points are in hand.
  The Hall Heater is obsolete and replacement parts are unavailable. Committee to look into costs and options for replacement heater.
  PAT testing of electrical equipment has been carried out


• Recreation Ground Matters
  New / replacement play equipment being looked into. Resident input on design options will be important to inform funding bids.
  Wickstead Report on existing play equipment - Work still needs to be carried out.
  Goodfellows booked to reduce trees around the field and hall, planning consent finishes on 17/01/25 when work can be organised.


• AOB
  Committee still looking into feasibility of electric charging point in hall car park as part Green Initiative.

Next Meetings
Wednesday 03/03/25

MINUTES - NOVEMBER 2024

Synopsis of Meeting Held by THMH Committee on Thursday 27/11/24

• Finance
  Bank accounts are healthy.


• Bookings
  Bookings are also healthy for 2025.
  Need to book Hall committee events for following year to ensure dates are available


• House & Building Matters
  Meeting Room improvements of Kitchenette and additional electrical points are in hand.
  Hall 5 year electrical check has been completed
  Hall Gas check has been carried out and new meter installed
  PAT testing of electrical equipment booked


• Recreation Ground Matters
  New / replacement play equipment being looked into. Resident input on design options will be important to inform funding bids.
  Wickstead Report on existing play equipment - Work still needs to be carried out.
  Goodfellows booked to reduce trees around field and hall, awaiting planning consent.


• AOB
  A coffee morning on 19th October in aid of The Hospice raised £285.00
  Committee to look into feasibility of electric charging point in hall car park as part of Green Initiative.
  Many Thanks for the anonymous donation of £500 to village Hall funds.

Next Meetings
Thursday 09/01/25

NOTICES

Thanks to all who helped, donated and attended our coffee morning.

We are pleased to announce we raised around £270 for the Hospice.

NOTICES

There will be culling of rabbits on Wednesday 30th October.

This is due to the amount of holes being found on the field which are a danger to youths playing football and others.

MINUTES - OCTOBER 2024

Synopsis of Meeting Held by THMH Committee on Thursday 15/10/24

• Finance
  Bank accounts are healthy.


• Bookings
  Bookings are also healthy.
  Need to book hall events for following year to ensure dates are available.


• House & Building Matters
  Meeting Room improvements of Kitchenette are in hand.
  Noise limiter for Hall under review.
  5 year electrical check has been booked.
  Gas check has been booked and updated meter to be installed.


• Recreation Ground Matters
  New / replacement play equipment being looked into. Resident input on design options will be important to inform funding bids.
  Wickstead Report received on existing play equipment - Work still needs to be carried out.
  Garden area and borders tidied. Look at low level shrubs to infill gaps adjacent to Summer Lane.
  Goodfellows booked to reduce trees around field and hall.


• AOB
  Events - The Christmas Market has been cancelled.
  A coffee morning is been booked for 19th October in aid of The Hospice. Leaflets sent out to all village residents
  
  Committee to look into feasibility of electric charging point in hall car park.
  
  Use of hall for Parish Council Resilience Plan was accepted as a refuge point and control centre if needed.

Next Meetings
Wednesday 27/11/24

MINUTES - AUGUST 2024

Synopsis of Meeting Held by THMH Committee on Thursday 05/09/24

• Finance
  Bank accounts are looking OK.


• Bookings
  Bookings are healthy with regular hires through the week, and already filling up for next year.
  Chi Chi Fit have cancelled their bookings.
  Have received enquiry from Nepalese for one off hire next year. As issue with noise this year we will advise local residents, and that villagers are welcome to join them with their celebration


• House & Building Matters
  Meeting Room improvements of Kitchenette are in hand.
  Noise limiter for Hall under review.


• Recreation Ground Matters
  New / replacement play equipment being looked into. Resident input on design options will be important to inform funding bids.
  Wickstead Report received on existing play equipment - Working parties arranged weekend of 28th and 29th September. All welcome to come and help
  Garden area and trees to be tidied.


• AOB
  Events - A Christmas Market has been booked for Friday 29th November.
  Events - A coffee morning has been booked for 19th October in aid of The Hospice
  Further information for these events to be advertised in due course.
  
  Committee to look into feasibility of electric charging point in hall car park.
  
  A crime number has been given for scam emails received by village hall.

Next Meeting 15/10/24

ANNOUNCEMENT

Following a report from our safety advisors, we are organising working parties to carry out the necessary work to our play equipment at the recreation field by the Memorial Hall, on the weekend of 26th and 29th of September.

Work will mainly consist of ground work to safety mats and painting the frames of the swings and slide.

If you are able or free to help, we would love to see you. Please respond to our email address or contact a committee member if you have any questions.

ANNOUNCEMENT

We are sad to announce the passing of a very popular resident of Tyler Hill, Derek Blair.

He passed away on Tuesday 13/08/24 at the age of 96. Having served on many committees within the village over the years and was one of the residents who assisted in the construction of the current Village Hall. He will be sadly missed.

MINUTES - AUGUST 2024

Synopsis of Meeting Held by THMH Committee on Thursday 01/08/24

• Finance
  Review to see if hire increases offset loss of Bonfire night income.


• Bookings
  Not fully booked for August, but looking healthy for next year.
  Issue with regular Sunday booking now resolved.


• House & Building Matters
  Meeting Room improvements of Kitchenette now in hand.
  Subsidence issue - Trees cut, building now being monitored.
  Committee looking into noise limiter for Hall


• Recreation Ground Matters
  New / replacement play equipment being looked into. Resident input on design options will be important to inform funding bid.
  Wickstead Report on existing play equipment - matters being dealt with. (Working parties required to assist)
  Mower now adjusted and repaired.
  Garden area and trees to be Tidied.
  Heras fencing to be removed from the field.


• AOB
  Events - Hope to hold a Christmas Fair this year. (Volunteers welcome for stallholders)
  Woods - Matter closed.
  Post Box for Parish Council to be fitted at Hall.

Next Meeting 05/09/24

ANNOUNCEMENT - JULY 2024

Dear Resident,

Many, who live in the vicinity of Summer Lane will be aware of the rumour, that the Hall Committee has given approval for the owner of the woodland adjoining the recreation ground to use the field as access for large vehicles transporting logs for the next 20 years.

This rumour is factually inaccurate, but has resulted in a substantial degree of concern, distress and anger, which would be entirely understandable if it were true. There have been allegations about the motivation for and manner in which the coppicing of the woodland has been carried out and the committee has effectively been accused of colluding with the owner against the interests of the community.

Hopefully we can put the record straight and reassure everyone. The committee has never given any approval for such a scheme nor has it even considered allowing lorries or plant to drive across the field.

The hall committee did receive a request for limited access from the land owner, Mr Todd. Despite some misgivings amongst the committee members, it was eventually decided that the request should be given fair consideration. Unlike some of his predecessors, Mr Todd has always been very helpful when his cooperation has been needed and it seemed wrong to simply dismiss his request out of hand.

A few weeks ago, a meeting was held with him to identify exactly what he was seeking and whether it might be possible to help. His request related to access for vehicles no larger than a Land Rover and trailer along the edge of the field and through the overflow car park during summer months only, over a period of 10 years. In return he was offering to provide an extension to that car park. When reported to the committee, this fact finding exercise stimulated more questions and a decision on the project was deferred until the August meeting.

Although the committee has always been mindful of the impact of its activities on its neighbours, even a limited project such as this would have required planning permission from the City Council, which would have given residents a formal opportunity to voice objections, if it was felt that these were being ignored locally. However, they were not being ignored. The committee was simply completing a reasonable fact finding process, before making a decision.

The results would almost certainly have caused the rejection of the project at the next meeting. There were health and safety considerations which could not be overcome, in addition to resident objections. However, in the last few days these have become irrelevant, because a letter has been received from Mr Todd withdrawing his application.

This has been a very unfortunate situation which hopefully can be avoided in future, by better communication. The committee’s prime function is to manage the hall facilities for the benefit of the whole village and surrounding area and it always endeavours to do this in a fair and balanced way

MINUTES - JULY 2024

Logging Access over Tyler Hill Recreation Ground

A rumour has recently been circulating, alleging that the Memorial Hall committee had entered into agreement with the owner of the woodland adjoining the recreation ground, giving him access to remove logs. It suggested that he would be using 30 ton vehicles which would be driving over the field and down Summer Lane for the next 20 years. This naturally caused a lot of consternation amongst residents.

The committee’ position is that it has had discussions with the land owner following an approach from him, but states that his request related to just a Land Rover and trailer and was for a 10 year period. In return, he would provide an extension to the overflow car park, which would ease parking congestion problems, in the roads around the village.

It categorically states that no decision had been reached as there were a lot of aspects to be considered, including health and safety issues and impact on residents.

Nonetheless, due to the level of concern and ill feeling which had developed, it was felt necessary to arrange a meeting involving representatives of the hall committee, parish council and Summer Lane Representatives.

The minutes of that meeting are available here.